We do not! You are able to use whatever catering company that you wish, or you may cater your own food. Our staff does not coordinate food on your behalf.
A permit is required for all events where alcohol is present. The fee is $51.70 and is due thirty before your event. A Van Buren staff will obtain this on your behalf.
All events in the Ballroom that are serving alcohol will require security. Contact the Columbia City Police Department at (260) 248-5121 to hire security. Renters are responsible for paying security directly.
All events in the Ballroom that are serving alcohol, or events with liquor, will require a licensed bartender to serve. You must contact us within thirty days to schedule a bartender for your event.
Smoking & vaping is not allowed in the building.
We do not. At this time, the ballroom has a back storage space for tables and chairs. There is counter space there and a fridge.
All other rooms do not have fridge access or a kitchen.
Yes! We have 5' round white tables and black chairs for The Ballroom. We have 5' round white tables and white chairs for the Sunrise and Great Room. Each table seats up to eight people. The Great Room comes with a minimum of twelve round tables and two 8' rectangle tables. The Sunrise Room comes with six round tables and two 6' rectangle tables.
You are able to use these for your event for free if you will set it up and tear it down.
Depending on availability, you may be able to request that the tables and chairs be set up for a fee of $2/chair.
No. You must supply your own linens. We do not include, or rent these. Our tables are 5' round.
No nails, screws, staples, or penetrating items are to be used on our walls or floors. Command Strips are not allowed. No glitter or foil (non-paper) confetti is allowed on site. You can use painter's tape or small tacks, but must remove them after your event. Open flames are not allowed.
We do not. You will need to bring your own. Most of our rooms have clean wall space for you to project screens on.
There is ample curbside public parking for The Van Buren along both Van Buren and Line Street in Columbia City. Parking is free daily; however a two-hour parking limit applies adjacent to the building Monday through Friday from 8 AM - 3 PM. This limit does not apply after 3 PM or on weekends. Additional parking for large events is available less than one block away in multiple directions.
You are responsible for checking if there are any community events happening during your rental that would impact parking.
No. We will make sure that you have what you need prior to your event, but there will not be anyone at your actual event.
No. You are responsible for cleaning the space, and returning it in the same condition that you found it. Should you not clean the space, you will be charged a cleaning fee of $100/hour with a minimum of two hours. If you don't want to clean up after your event, we can add the $100/hour rate to your invoice.
The 25% deposit is nonrefundable. On occasion, you might be able to move your rental date, but there is no guarantee.
We require 25% nonrefundable deposit to secure your date. The remaining payment is due thirty days before your event. Any optional add-ons are also due thirty days before your event.
Within 30 days of your event, you may book the day before, or day after your event for 50% off if the day is not rented by another person. This is not a guarantee that it will be available, so you are encouraged to book early. Contact us to schedule.
You will be required to provide proof of single day event insurance. You may provide proof and sign a waiver if your home insurance already covers this. Otherwise, you can expect to pay around $50 for this insurance.
The only other costs are for optional add-ons or a service charge if you plan to pay with card.
Each room will have a specific rate based upon the time reserved.
We do require a card to be on file for damages/cleaning. Renters are responsible for cleaning, and if it's not returned in good condition, a fee of $100/hour, minimum of two hours, will be charged. Charges will also occur to pay for any damages to the space or theft.
We will send you an email invoice via Square to pay with a card. There is a 3.5% processing fee for using a card.
You are also welcome to mail in cash or check. However, we do require that you keep a card on file for damages.
DEL FUEGO LLC
PO Box 684
Columbia City, IN 46725
We will do our best to notify you of other rentals that are going on. You can always check our calendar. Each room page on the website has a different calendar that shows you if it is booked or not. If you want to ensure a quiet space, it is recommended that you book other rooms to guarantee it. For example, before you book a wedding ceremony in The Great Room, it would be wise to make sure there isn’t a birthday party in the Sunrise Room at the same time. We will do our best to notify you before booking, but it is ultimately up to you to ask as we deal with a lot of renters on a daily basis.
If you pay with a card, there is a 3.5% processing fee. There is no fee to pay with cash/check.
You will have to provide proof of 1,000,000 event insurance coverage thirty days before your event. Contact your insurance company for a quote.
Other OPTIONAL add ons include:
You can book a neighboring day of your event for 50% off if it is within 30 days of your event. Keep in mind, if you really want a Friday to set up and Sunday to clean up after a Saturday wedding, it's wise to book them early. Otherwise, you risk someone else booking them.